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Retention Audit Trail

Dhamaka maintains a complete record of all data removed by retention policies. This documentation is essential for enterprise compliance, audit response, and demonstrating your data governance practices.

Why Retention Audit Trails Matter for Architecture Teams

When technical documentation is deleted, you need to prove:

  • The deletion was authorized — It followed your documented retention policy
  • The deletion was complete — The data was actually removed, not just hidden
  • The deletion was documented — You have a permanent record of what was deleted and when

What Gets Recorded

Deletion Records

Every resource deleted by retention policy is permanently documented, including:

  • What type of data was deleted (conversation, document, audit log)
  • When the deletion occurred
  • Which organization and project owned the data
  • When the data was originally created
  • Which retention policy triggered the deletion

Retention Job History

Each retention cleanup execution is logged with:

  • When the job ran and how long it took
  • Counts of each data type deleted and archived
  • How many resources were skipped due to legal holds
  • Any errors that occurred

Enterprise Compliance Reporting

Audit Response

  • Queryable deletion history — Filter by date range, data type, or project
  • Legal hold verification — Evidence that data under legal hold was preserved
  • Policy enforcement proof — Retention history shows consistent execution

IP Protection

  • Demonstrating data governance — Show that sensitive technical documentation is properly managed
  • Policy documentation — Evidence that retention aligns with stated policies

Internal Governance

  • Annual review — Review retention history for failures or anomalies
  • Legal hold compliance — Verify that hold counts align with active legal matters

Architecture Scenarios

Responding to Compliance Audit

When auditors request evidence of your data retention practices, you can query retention history showing consistent policy enforcement, provide deletion records for the audit period, and demonstrate that legal holds were respected.

IP Dispute

When an IP dispute arises, you can demonstrate that relevant data was preserved under legal hold and provide evidence that unrelated data was disposed of per policy.

Annual Compliance Review

For your internal compliance program, review retention history for failures or anomalies, verify that legal hold counts align with active disputes, and confirm deletion volumes align with expectations.

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